At CareAcademy, we understand and value the importance of tracking caregiver training - both when it comes to CareAcademy classes and custom in-house training developed by agencies. For this reason, the administrator dashboard includes the functionality to document a non-CareAcademy class by creating a class placeholder.
Creating a custom class placeholder gives administrators the ability to document additional training, such as an Agency Orientation, and have the completed class appear in caregivers' training logs. Since the custom placeholder is for a non-CareAcademy class, no certificate will be generated.
Once a class placeholder has been created, it lives in your own dashboard class library and is only available to be added to the users on your agency dashboard. A class placeholder can also be added to an initial or annual training bundle via the Curriculum Management tool.
A class placeholder can be created when at least one caregiver has been added to the admin dashboard.
Step 1: Select the caregiver(s) to whom you wish to add the class placeholder by selecting the respective checkboxes next to their name(s).
Step 2: Select the "Add Class" option.
Step 3: Upon selection, the "New Enrollment" pop-up screen will appear. Select the "New Class" tab.
Step 4: Complete the mandatory fields to establish the class placeholder. This information is necessary for the training log. Select the "Continue" button upon completion.
Step 5: Your new class placeholder is now created! You will now see this class in the "Classes to Enroll" section.
Note: any class placeholder created will be tagged with an "External Class" icon so it is easily identified in the future.
Step 6: If you would like to assign this class placeholder to the selected caregivers immediately, please select the "Enroll" button. It is also possible to designate a due date for this specific enrollment using the "Due Date" field at the bottom of the screen. If you're not interested in assigning the class placeholder at this time, please exit the "New Enrollment" pop-up by selecting the "Cancel" button.
This class placeholder is now available to be assigned to any caregiver on your dashboard via the "Add Classes" feature or the Curriculum Management tool.
Step 7: In order to mark this class placeholder as complete, a dashboard admin must waive this course in the dashboard.